Al Bateen

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Registration Form – Al Bateen

    HOW TO COMPLETE YOUR REGISTRATION
    1. Book a viewing
    2. Attach copies of the following documents with the registration form:

    - COLOURED COPY OF CHILD’S PASSPORT AND RESIDENCE VISA
    Child's Passport:

    Residence Visa:

    - COLOURED COPY OF CHILD’S EMIRATES ID

    - COLOURED COPY OF FATHER’S PASSPORT COPY

    - COLOURED COPY OF MOTHER’S PASSPORT COPY

    - COLOURED COPY OF FATHER’S OR SPONSOR’S PASSPORT AND RESIDENCE VISA
    Father's or Sponsor's Passport:

    Father's or Sponsor's Residence Visa:

    - COLOURED COPY OF CHILD’S BIRTH CERTIFICATE

    - COLOURED COPY OF CHILD’S IMMUNISATION RECORD

    - 2 RECENT PASSPORT SIZE PHOTOS OF THE CHILD

    - 2 RECENT PASSPORT SIZE PHOTOS OF EACH PERSON AUTHORISED FOR PICK UP


    3. Pay the registration and tuition fees

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    REGISTRATION INFORMATION

    How did you hear about Ichiban?

    Has your child attended a nursery before?
    If YES, was your child's experience good?

    If NO, please provide details:

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    Please indicate your option below (Number of days and hours)

    REGISTRATION FEES (Payable at time of enrolment to secure the seat)

    Registration Fee (non-refundable) : AED 2,000
    E-Communication App : AED 600
    Uniform : AED 120

    Term Tuition Fees and Options*
    (Please indicate the option/s of your choice)

    Option A (3 Days)

    Option B (4 Days)

    Option C (5 Days)
    Days of Attendance (For Option A or B ONLY)



    Tuition Fee Payment Dates
    (Please note that these are NOT Term Start Dates)

    *Subject to change as per Management’s discretion **
    ***Only available in combination with another option***
    **Discounts only on term fees: 10% Etihad staff, 10% Fazaa**

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    Child's Name

    First Name:

    Date of Birth:

    Nationality:

    Mother Tongue:

    Family Name:

    Gender:

    Religion:

    2nd Language:

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    Mother's Details

    Mother's First Name:
    Mobile Phone:
    Work Phone:
    Profession:
    Mother's Family Name:
    Home Phone:
    Email:
    Place of Work:

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    Father's Details

    Father's First Name:
    Mobile Phone:
    Work Phone:
    Profession:
    Father's Family Name:
    Home Phone:
    Email:
    Place of Work:

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    Health Form
    (Please complete this form carefully and accurately. Any information provided will be treated confidentially and is accessible to Ichiban staff only)

    Child's Details

    First Name:
    Date of Birth:
    Clinic/Doctor Name:
    Family Name:
    Gender:
    Clinic/Doctor Telephone Number:

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    Child Health Information

    Does you child have any allergies?
    (If YES, please provide details)

    Does your child have any food intolerance?
    (If YES, please provide details)

    Does your child take regular medication?
    (If YES, please provide details)

    Does your child have any speech, hearing, vision or respiratory problems or any other health condition we should be aware of?
    (If YES, please provide details)

    Does you child require special educational needs support?
    (If YES, please provide details. Please refer to our special needs requirements in our Terms & Conditions)

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    Immunisation and Illnesses Details
    Please tick if your child has had any of the following childhood illnesses and/or is vaccinated against it

    Has had the illness:
    Immunised against:

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    Medicine/Medical Treatment Authorisation

    I hereby give Ichiban Nursery permission to administer the following medication or treatment to my child if needed:

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    MEDICAL CONDITION ALERT
    ONLY for children with an allergy, asthma, epilepsy or any other medical condition that the nursery needs to know about.

    -Please attach a recent passport size photo of your child-

    Child's Name:

    Medical Condition or Allergy:

    Any symptoms that the nursery should look out for:

    Special instructions that the nursery should follow with regard to your child's condition/allergy:

    Emergency contact numbers and names(Mobile Phones ONLY):

    Contact 1:
    Name:
    Mobile No:

    Contact 2:
    Name:
    Mobile No:

    COPIES OF THIS FORM WILL BE KEPT IN YOUR CHILD’S FILE AS WELL AS IN THE TEACHER’S AND NURSE’S FILES. THE INFORMATION IS NOT DISPLAYED AND IS TREATED CONFIDENTIALLY AT ALL TIMES.

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    Authorised for Pick Up (NOT A PARENT)

    Contact 1:
    First Name:
    Family Name:
    Relationship to Child:
    Mobile Number:
    Contact 2:
    First Name:
    Family Name:
    Relationship to Child:
    Mobile Number:

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    Emergency Contact Details (NOT A PARENT)

    Emergency Contact 1:
    First Name:
    Family Name:
    Relationship to Child:
    Mobile Number:
    Emergency Contact 2:
    First Name:
    Family Name:
    Relationship to Child:
    Mobile Number:

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    Collection Password
    (THIS PASSWORD NEEDS TO BE QUOTED IF AN UNAUTHORISED PERSON COLLECTS YOUR CHILD)

    Password:

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    Pick up authorisation

    -Please provide 2 passport photos per individual with the full name of the person on the back of both photos-

    Person 1
    First Name:

    Family Name:

    Relationship to Child:

    Emirates ID Number:

    Person 2
    First Name:

    Family Name:

    Relationship to Child:

    Emirates ID Number:

    Person 3
    First Name:

    Family Name:

    Relationship to Child:

    Emirates ID Number:

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    CHILD PROFILE FORM
    (To assist your child's teacher, we would be grateful if you could please share with us some information about your child. This form is given to the teacher to allow her to get to know some of your child's needs and routines before the settling in period.)

    -Please attach a recent passport size photo of your child-

    Child's Name:
    Child's Nick Name(If Any):
    What is your child's favourite toy or comforter?
    What is your child's favourite activity?
    Does your child have any siblings? If yes, how old are they?
    Please add any other information you think the teacher would find helpful:
    Child's Date of Birth:
    What do they call their favourite toy or comforter?
    What is your child's favourite food?
    Is your child potty trained?
    Does your child have any specific dislikes or fears?

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    TERMS AND CONDITIONS

    In order to alleviate any queries with regard to your child’s registration, and/or fee payments, kindly pay close attention to the following terms and conditions applicable to your child’s enrolment with Ichiban Nursery. It is the parent’s responsibility to seek assistance from the Branch Coordinator if any of its contents need further explanation. This form must be signed and returned along with your child’s registration fee payment before your seat can be confirmed.

    REGISTRATION

    Registration fees pertain to continuous enrolment for the specific child. Should a child withdraw from the nursery and at a later date wish to return, there will be a new registration fee payable at time of re-registration. The registration fee is non-refundable, non-transferable and non-pro-rated.

    TUITION FEES

    Tuition fees are payable in advance and are non-adjustable, non-transferable and non-refundable. Payment should be made in accordance with the below payment dates.

    TUITION FEE PAYMENT DATES
    Term 1 - SEPTEMBER 1ST
    Term 2 - DECEMBER 1ST
    Term 3 - MARCH 1ST

    We recommend that you add these dates to your calendar as a reminder. Tuition fees must be paid in full and a grace period of one week only is given to settle your account. After one week a late fee charge of AED50 per day will be added to your account, for every day that Ichiban does not receive the tuition fee payment. Any late fee charges MUST be settled at the same time as the tuition fee payment.

    Ichiban will only hold a space for 2 weeks if tuition fees remain unpaid (with added late fee charges mentioned above). After this grace period the nursery will release the space to another child. Children with outstanding tuition fees will not be able to attend classes. This policy will be strictly adhered to.

    COVID-19

    Ichiban is aware that these are difficult and trying times for both, families as well as businesses, however, we are still required to meet our financial obligations/overheads and to ensure that we continue to offer high standards of early childhood experience. Therefore, please be advised that Ichiban will not be able offer refunds nor carry forward Registration or Term Fees if we are directed to close at any point due to COVID-19. In addition to this, we will not implement distance/e-learning if a closure occurs. Through our research, we have found that distance learning options are not ideal for the age group we cater to and have made a conclusive decision not to proceed with it.

    WITHDRAWAL NOTIFICATION

    Parents have to advise the nursery in writing if they wish to withdraw their child from the following term. The written notice has to be received by the office on or before the following term dates:

    Term Notice:
    Child not returning in Term 1 (starting in September)
    Last Notice Date: June 1st

    Child not returning in Term 2 (starting January)
    Last Notice Date: November 1st

    Child not returning in Term 3 (starting in April)
    Last Notice Date: February 1st

    This will enable the nursery to forecast spaces becoming available for the upcoming term. Notice must be given in writing, (email is sufficient).

    If you enrolled your child after a notice period (i.e. after July 1 for Term 1, November 1 for Term 2 or February 1 for Term 3) please make sure to advise the nursery, in writing, (verbal notice is not accepted) at the time of registration if you do not wish your child to attend the following term.

    SEAT FEE

    Towards the end of each academic year Ichiban require that parents pay a Seat Fee of AED1000 to secure a seat for the following academic year. The Seat Fee is a non-refundable advance payment, however; this will be used as a payment towards next year’s tuition fee. If parents fail to pay the Seat Fee before the due date of June 1st, Ichiban will consider your child withdrawn from the nursery. If at a later date you wish to re-register your child, the complete registration fee package will again be payable.

    METHOD OF PAYMENT

    All payments can be made by cash, bank transfer or cheque. In the event of a cheque being returned by the bank, a service charge of AED200 will be payable. If your cheque is returned by the bank, for any reason, payment must be made in cash (together with the mentioned service charge) as the nursery will not accept a replacement cheque. In addition to the service charge the late fee charge of AED50 per day will be added to your account if applicable (please see Tuition Fees).

    GRADUAL ATTENDANCE

    The nursery admits children between 12 months and 4 years of age. To avoid unnecessary distress to children so young, it is important to allow the child to gradually get used to their new surroundings and the nursery staff. We therefore enforce a settling in period for each child when starting with the nursery. At the beginning of an academic year the settling in period will normally take 1 to 2 weeks, depending on the child’s age and needs. We kindly ask for parent’s support and understanding to ensure your child’s first experience is a happy one. Parents will not be able to attend with their child during the settling-in period. Our experience shows that it is much easier if parents leave their child for shorter sessions (starting with one hour) without being present. This will help your child get used to being separated from you as well as assist with the reassurance your child needs that you will come back to collect him/her. The nursery does not offer a reduced fee structure during the settling in period.

    DROP OFF

    Normal attendance starts at 8:00am (unless you have registered and paid for our Early Bird
    drop- off service starting at 7:00am). Children must be dropped off by their parents/carers and into the care of a nursery staff member. We request that children are dropped off no later than 8:30am to avail the full program offered and to minimize disruption to class activities. The nursery will not accept children arriving after 9:00am unless prior approval has been given by the management.

    PICK UP

    Children must be picked up at their scheduled time and only by authorised individuals (as per the child’s registered timing). The teaching staff will request a personal password if unauthorized individuals arrive to pick up a child. They must provide a personalized password issued by the nursery. Children will not be released to un-authorised individuals unless the parents have personally, by telephone or by writing, advised the nursery beforehand. Only adults over the age of 18 years are able to collect children from the nursery.

    The nursery will charge a Late Pick-Up fee of AED50 for every 15 minutes late. The charge can be paid at time of pick up or otherwise a monthly invoice will be issued to the parents. Any late pick-up charges that remain outstanding at the end of the term will be adjusted against your child’s next term fee.

    AFTER CARE ATTENDANCE

    Please be advised that children attending extended timings after 2pm are offered supervised constructive play activities with an allocated teacher and assistant(s), which may vary from your child’s usual classroom teacher/assistant(s).

    COMPLAINTS AND CONCERNS

    The nursery aims to provide the highest quality care, but in cases when parents have a complaint or concern this should be raised with the Class Teacher in the first instance. If the issue is not resolved, then it can be raised with the Manager or the Chief Registrar who shall be the final authority in determining an appropriate resolution.

    ILLNESS AND NURSERY CLOSURES

    The nursery has a right to refuse a child from attending classes if he/she is showing clear signs of being unwell, in order to protect other children from cross infection. Children suffering from temperature, diarrhea, vomiting, eye infection, skin rash or any other sign of viral infection will need to be taken home immediately and parents should seek advice from a doctor if necessary. Children can only return to the nursery after showing no symptoms for a minimum of 48 hours. Children on antibiotics will need to stay at home until the course has been completed. Children returning to the nursery after contracting Chicken Pox will need a doctor’s note stating the child is no longer considered contagious before being accepted back.

    The nursery does not offer make up days, reduced fees or alternative childcare due to illness, term breaks, scheduled field trips, family or government holidays. Parents must notify the nursery by phone or use of the mobile phone application, if their child is unable to attend class due to an illness or any other circumstance. For further information about term breaks you can access our academic calendar on our website. In the event that the nursery has to close due to circumstances beyond our control (i.e. a power or water failure, weather warnings), the nursery shall not be held responsible to offer make up days, reduced fees or alternative childcare for you.

    SPECIAL NEEDS

    Ichiban is not a special needs nursery, although we are happy to accept children with mild or moderate special needs. A formal psychological assessment report conducted by a professional must be provided to the academy prior to registration. If Ichiban believe that the child is in need of a shadow teacher for additional support, the parents will need to provide such support (all costs to be borne by the parents) or the child is unable to attend. A shadow teacher is an educational assistant who works directly with an individual special needs child, who understands a variety of learning disabilities and how to support them accordingly.

    Providing a shadow teacher allows the child to attend classes while receiving the extra attention that he/she needs. Shadow teachers are trained to help the children interact with others and to assist with the child's development. Shadow teachers should have an early childhood education certification and must have completed additional courses about disabilities and how to deal with them appropriately. Shadow teachers are to be appointed by the parents and approved by Ichiban. An attested qualification certificate has to be supplied before such approval can be granted. A nanny/maid or any other unqualified person will not be allowed as a substitute shadow teacher.

    e-COMMUNICATION

    All newsletters, notices, reminders and other important information shall be sent via the use of a mobile phone application. It is the parent’s responsibility to ensure they download the application on their device as and when they receive their log in details from the nursery. It is also the parents’ responsibility to ensure that they regularly check the application for important messages, reminders and notices. All-important notices and reminders are also posted on the notice boards in the nursery. Should the mobile phone application experience technical problems, then we will use the parent’s email address (as provided on the registration form) to communicate important messages, reminders and notices - until such technical issues have been resolved and restored.

    SUPPLIES

    Parents of children in diapers have to supply all nappy changing materials, including wipes and disposable gloves. Due to the fire hazard and limited space the nursery cannot store more than 5 nappies per child at a time. Please note that children that are above 3 years of age at the start of the academic year should be potty-trained (unless there is a medical condition preventing the child from being potty-trained - a doctor’s note to be supplied).

    Snack and lunch are to be supplied by the parents. The nursery adheres to a healthy food policy and will not allow the following food items (these items will be removed from your child’s lunch box and returned at pick up time):

    - Cakes/Cupcakes (unless it is a special occasion; like a birthday celebration)
    - Chocolate of any kind
    - Sweets/Candy
    - Fizzy drinks
    - Fast food
    - Crisps/Chips
    - All nuts and byproducts

    The nursery is a NUT free zone and any items containing nuts will be removed from lunch boxes due to children possibly suffering from nut allergies.

    Two sets of spare clothing are to be supplied by the parents and will be kept at the nursery in case of any spills or accidents. Any soiled clothing will be returned to the parents in a rinsed condition. The nursery will not machine wash or disinfect any clothing or shoes. Please ensure to provide the nursery with a new set of spare clothing if one set has been used.

    Children’s bags should be limited in size and be able to fit into the child’s personal cubby. School bags with wheels are not allowed in the nursery due to safety. They do not normally fit in the cubby and can cause obstruction in the classroom, as well as being unsafe for children to carry when walking down the stairs for example. We recommend parents to use a lunch box or similar sized bag for the child’s daily items. Spare clothes and nappy changing supplies can be kept at the nursery and refills can be replenished as and when needed. All items brought to the nursery MUST be clearly labeled with your child’s name.

    CLOTHING

    Parents are encouraged to dress their child in comfortable clothes and shoes that are appropriate for the season and weather. We kindly request that you refrain from sending your child to the nursery with shoes that have shoelaces, however; all shoes must be safely attached to the foot and we will not allow flip-flops or other shoes that does not have a strap around the heel.

    PERSONAL BELONGINGS

    Please note that the nursery does not take responsibility for any loss or damage to personal belongings including clothing and jewelry brought to the nursery by a child or their parents/carers. Any personal belongings brought to nursery for use at the nursery has to be clearly marked/labeled with the child’s name.

    PHOTOS AND CCTV

    Please be advised that throughout the course of the academic year Ichiban teachers’ take photographs of the children to record specific events or daily activities. Images of your child may be displayed on notice boards, in the classrooms, reception area, newsletters or on our website. Ichiban will also sell a class yearbook in a book format at the end of the academic year which will only be available to parents. The nursery has CCTV cameras installed to increase the security and safety of its children and staff. CCTV footage is not accessible to the parents or any unauthorized person but the nursery itself.

    MOBILE PHONE AND CAMERA USAGE

    Please note that the nursery has a policy not to allow staff, parents/carers or visitors to use their mobile phones whilst inside the nursery grounds. This is to prevent any misuse and to protect the children whilst in our care. Parents/carers and visitors are also prohibited from using their private cameras whilst inside the nursery setting. Photos of the children can only be taken by the nursery staff and with the nursery’s camera.

    ATTENDANCE REFUSAL

    Ichiban reserve the right to refuse your child from attending the nursery if the child’s behaviour is considered by us to be inappropriate and/or unacceptable for his/her age, could cause harm to him/herself and other children or if incorrect information has been given, in writing or verbally, to the nursery at the time of registration.

    END OF TERM

    On the last day of each Term, the nursery will close at 12:00pm (noon) sharp. This means all children need to be picked up by this time regardless of their regular timings.

    EQUALITY

    Ichiban firmly believes in equality and our decision making does not consider ethnicity, religious belief, gender, nationality, age, income, civil status or any other individual background or preference. We will not make exemptions to any of our terms and conditions and will not favour individuals or groups of children and/or parents under any circumstance.

    AMENDMENTS

    Any amendments to our Terms and Conditions will be advised by providing an up-to-date version on our website and mobile phone application at all times.

    DECLARATION

    I hereby confirm that I have read, understood and acknowledged the above terms and conditions prior to registering my child at Ichiban Nursery. I further confirm that I have read and understood the notice periods and written notice that must be complied with in order to receive a refund of my deposit.

    Parent's name in capital letters:

    Date:

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    Armbands/Floaters

    I hereby allow my child,

    , to participate in the weekly Splash Session without the use of armbands/floaters.

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    Social Media and iCare Photograph Consent Form

    The nursery is often given the opportunity to take photos of its children participating in group activities, or playing and having fun with their friends.

    It would be our pleasure to share these photos with you on Social Media and on the iCare Application.

    We therefore request parents that allow their child to be shared on Facebook, Instagram and group photos on iCare to give their consent. Only children with a signed consent form pictures will be allowed.

    I, the parent/legal guardian of the below child hereby give permission for my child to be photographed and tagged in photos shared on Social Media, Instagram and the Parent Application. I understand that it is my responsibility to update this form in the event that I no longer wish to authorize the above use. I agree that this form will remain in effect during the term of my child’s enrolment at Ichiban. I understand that there will be no payment for me or my child’s participation.

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    Child's Name:

    Class Name:

    Parent's Name:

    Date:

    Many thanks,

    Ichiban Nursery